Tuesday, July 26, 2016

July 10, 2016 Meeting Minutes

July 10, 2016 Minutes

1. Upcoming Meetings:
  • August 14 – Summer Sew-In, no meeting, 11:00 am – 4:00 pm
  • September 11 –
  1. Quick Curve Ruler demo with Lesley. Lorrie can order the mini Quick Curve Ruler for $11 (regularly $15). Let her know if you’d like one.
  2. Mystery Medallion quilts due (must be quilted and bound); random drawing for the Grand Prize
  • October 23 – guest speaker Laura Wasilowski from artfabrik.com, will be doing her “StitcherTunities” lecture
2. Other Business:
  • 1st annual retreat will be at Woodland Ridge in Downsville, WI, April 27 – 30. (Update on July 25: The retreat is now full. No more reservations will be accepted.)
  • Northern Illinois Shop Hop: June – August. Info on their website at northernillinoisquiltfest.com.
  • Row By Row Experience: June 21 – September 6 in participating shops around the country and in Canada. See their website at rowbyrowexperience.com.
  • Quilt Expo, Madison, WI: September 8 – 10
  • #Quilts for Pulse: Blocks for this charity quilt are due to Darlene at our August sew-in, or you can drop them off before August 14 at Material Girl.
3. Envelope Block Lottery

4. Secret Pal gifts were handed out

5. Lunch and Show and Tell

6. SummerFest Sewcial: Games, Sewing Stations, Silent Auction, Basket Raffle

Monday, July 25, 2016

2017 Spring Retreat Update

The CLMQG Spring Retreat is at full capacity and registration is now closed.

Sunday, July 10, 2016

2017 Spring Retreat Info and Registration

CLMQG Spring Retreat
 April 27-30, 2017 
Woodland Ridge Retreat Center
Downsville, Wisconsin

Retreat details at a glance:

  • Registration is open to CLMQG members July 10-25.
  • Retreat center capacity is 24.
  • Non-refundable deposit of $75 is due with registration (deposit amount is applied to the cost of your stay).  The full balance is due 30 days prior to arrival.
  • $250 cost for 3 nights lodging accommodations, optional additional $75 for five meals Friday dinner through Sunday brunch.
  • If fewer than 24 members register by July 25, we will open registration to friends of members.
  • Bring your own sewing projects - no workshop or class is planned.
  • Bedrooms each have 3 full size beds and a private bathroom.
  • The retreat center is approximately 4.5 hours from Crystal Lake.
  • Accessible kitchen for meal preparation.
  • One-level retreat center (no stairs), close to alternative dining options, walking trails outside retreat center.
  • Fully equipped sewing spaces with design walls.
  • Download and print your registration form here.
  • Additional CLMQG retreat details can be found here.
  • Visit the Woodland Ridge Retreat website and blog for more photos and information.
  • Email us at crystallakemqg (at) gmail (dot) com with any questions.

Fully equipped sewing space

Design walls in sewing space

Dining Area

Bedroom with 3 full sized beds

Private bath for every bedroom

Walking trails outside retreat center

Tuesday, July 5, 2016

July 10, 2016 Meeting Reminder

Sunday, July 10 is our next meeting and 
SummerFest Sewcial
 at the Home State Bank Commercial Banking Center!
Noon - 4:00pm

What you need to bring:
  • The dish you signed up to bring in your party RSVP
  • A floral quilt for show and tell (modern or traditional)
  • Secret Pal gifts
  • Envelope blocks for the block lottery (see this post for details)
  • Cash/check if you plan to participate in the prize basket raffle or silent auction
  • Donation Quilts - Bring any newly completed comfort quilts for Gavers Breast Care Center. Please remember to include a CLMQG label on the back of your quilt.
  • You do not need to bring your sewing machine or any sewing supplies - we will not be sewing this month.

We hope to see YOU on Sunday!
Don't forget to wear your nametag :)

Friday, July 1, 2016

Executive Board and Committee Roles and Responsibilities

CLMQG Executive Board Descriptions

  • Serve as spokesperson for the guild.
  • Prepare agenda and lead meetings (regular and board).
  • Fill-in or find someone who can, in any other necessary capacity, as needs arise.
  • Oversee all committee and board responsibilities.
  • Coordinate with the Vice President on Programming.
  • Coordinate with HSB on reserving location and retrieve/return key.
  • Accept responsibility for the roller magnet. 
  • Preside at all general, special, and Board meetings.
  • Attend committee meetings as an ex officio member of the committee as necessary.
  • Coordinate committee activities and appoint committee chairpersons.
  • Maintenance of and responses to the Guild email account.
  • Maintain workshop & sew-in registrations for the Guild.
  • Update MQG roster.
  • CLMQG tax filing per year.
  • Serve as co-signer with Treasurer on checks issued by the Guild.
  • Work with the Executive Board to establish an annual budget.
Vice-President -Jalana
  • Assist the President when needed.
  • Attend guild meetings.
  • In the absence of the president, lead guild meetings.
  • Assume the responsibilities of the President in the event the President cannot complete the term of elected office.
  • Coordinate with the President for Programming.
  • Attend monthly board meetings.
  • Receive and bank all guild funds.
  • Maintain bookkeeping records of all funds.
  • Disburse funds as authorized.
  • Serve as co-signer on checks issued by the guild.
  • Make a financial statement available to members.
  • Provide a financial report to be presented to the membership.
  • Attend monthly board meetings.
  • Keep minutes of the general and board meetings or arrange for a substitute.
  • Provide the minutes of the general meetings to the Social Media coordinator shortly after the monthly meeting.
  • Welcome new members.
  • Collect membership forms, dues, and visitor's fees.
  • Maintain the membership roster, guild attendance records, and distribute membership cards.
  • Attend monthly board meetings.

Committee Descriptions & Duties
  • Committee chairpersons provide written monthly updates to the CLMQG Executive board prior to board meetings and give verbal committee updates at monthly member meetings as necessary.
  • Committee chairpersons attend CLMQG board meetings when requested by the Executive board.
  • No committee chairperson or CLMQG member may enter into a verbal or written contract, including placing monetary deposits, on behalf of the CLMQG without the written consent/permission of the current CLMQG President or Vice-President.
Article 9 of the CLMQG Bylaw reads:
Committee Chairs Committees and chairpersons shall have no authority except that which is granted by the President and/or the Executive Board. Special committees shall be appointed by the President, as necessary, to carry on the business of the organization. At his/her discretion, the President(s) can appoint co-chairs for any and/or all of the listed committees. All committees and chair persons are responsible to and accountable to the President.

Programming-Lorrie, Jalana
  • Research outside presenters in topics related to modern quilting.
  • Send inquiry and follow up emails to relevant presenters. Guild goal is 2-3 outside speakers per calendar year.
  • Research additional 3-4 low or no-cost workshops/demos/lectures per calendar year
  • Suggest presenter options to CLMQG board. Schedule all presenter programming following the budget determined by the board.
  • Organize any needs presenters have and send reminder/follow-up communications to scheduled presenters.
  • Work with the board to execute any contracts related to presenters and arrange payments to presenters.
  • Arrange vendors for workshops & sew-ins.
Social Media-Shelley
  • Post to guild blog on a regular basis, including but not limited to, minutes, workshop/speaker info, member features, future meetings and events.
  • Maintain guild website, Facebook, Instagram and other social media accounts.
  • Encourage members to post to social media outlets.
  • Find charitable opportunities.
  • Coordinate with charities specific needs.
  • Collect and distribute charitable donations.
  • Update board prior to guild meetings with any new or pertinent information. Update will be presented at guild meetings.
Photography-Kelly, Marge, Darlene
  • Take and edit digital photos from each CLMQG meeting/event.
  • Post photos to guild Facebook page in album format and email photos to board for use in other publicity uses, such as minutes, within one week of meeting/event.
  • Coordinate with other photography volunteers to schedule responsibility for each meeting/event.
Fundraising -Jalana
  • Develop and monitor fundraising programs for the CLMQG.
  • 1st-2nd week of January each year, solicit donations from, but not limited to, quilt/sewing related companies.
  • Maintain the database of all outside contacts & donations to the guild, including company name, date contacted, contact name, donation received, appreciation email sent date, and a JPEG company logo for guild sponsor page on blog.
  • House and accept all donations until time of fundraiser opportunity.
  • Write thank you emails to donors upon receipt of donation.
  • Establish fundraising or participation goals for special events within specified time periods.
  • Plan and direct special events such as the 'garage sale' table, silent auctions, raffles, etc.
  • Prepare materials for fundraisers.
  • Update the board every month before board meetings. Update will be presented at guild meetings.
Social Events -Kara, Jalana
  • Arrange get well and condolences cards on behalf of the guild to members as needed.
  • Organize the December holiday party to be held the first week in December.
  • January-Contact and prepare three options for venues for the holiday party by completing the Venue Questionnaire provided.
  • Upon board approval, provide selected venue with deposit to secure date and location.
  • Plan and organize the Guild annual birthday party.
  • Organize party content such as games, favors, other foods, etc.
  • Update the board monthly before board meetings. Update will be presented at guild meeting.
  • Organize snacks and food for meetings and other events.
  • Responsible for maintaining lists of current bees.
  • Helps connect interested Guild members with bees in their area.
  • Work closely with the board to provide guild with list of possible retreat venues.
  • Secure venue & organize retreat upon board approval.
Swaps, Lotteries, and Challenges-Open
  • Provides the board with ideas related to modern quilting.
  • Works closely with the board to plan programs for the monthly guild meetings including swaps, block lotteries & challenges. Organization is necessary and follow through is a must.
  • Actively works on future months’ programs, events, projects, challenges and block lottos to ensure a steady stream of activities.
  • Communicates regularly with the board on upcoming monthly programs.
  • Shows a sample at guild meetings two months prior to the swap/lottery.
  • Provides the members with any swap, block lottery, and challenge rules/ instructions.
  • Communicates Board approved challenges, lotteries and swaps to the members.
  • Works closely with the Social Events Committee for potential swaps if needed (ex. Holiday party).
  • Communicates with the Social Media Coordinator for the blog postings regarding any swap, block lottery, and challenge rules/ instruction write-ups.